Apply Schedules
The Apply Schedules feature pulls in shifts for staff with fixed schedules or rotations for the position(s) currently being viewed.
Example:
If you’re viewing CNAs on the schedule and click Apply Schedules, it will automatically create shifts for all CNAs with fixed schedules or rotations in the selected date range.
Best Practices:
Make sure each staff member has their schedule entered correctly in their profile before applying.
Use this feature only when initially creating the schedule — typically once every 4–6 weeks for each position.
Note: To learn how to add fixed schedules or rotations to staff profiles, read the article here
Publish
After applying schedules, optimizing open shifts, or manually adding shifts, those shifts will remain in an unpublished state (shown with a grey “candy cane” pattern). These unpublished shifts are not visible to staff in the Veras app.
To make them visible, use the Publish button.
How it works:
Like Apply Schedules, publishing only applies to the position(s) you are currently viewing on the schedule.
You can choose to publish:
Shifts assigned to staff
Open shifts
Or both
Once published, staff will see their schedules and open shifts in the app.
Note: If Auto-Publish is enabled, shifts are automatically published as changes are made, so you won’t need to use the Publish button manually. Auto-Publish can be enabled within the advanced section of your Community settings page.