Managing Timesheets: Reviewing and Editing Time
The Time tracking page is where you review every employee's recorded time for a date range, spot problems, and make corrections before payroll.
This guide covers:
Where to find Time tracking and what each part of the page shows
How to read the timesheet columns and status icons
How to edit a punch time
How to add a timesheet manually
How to delete a timesheet or shift
How to see who changed what
Who Can Manage Timesheets
Access depends on your permissions, and if your organization is using Veras Time & Attendance. Please reach out to your organization's Veras admin, or Veras Support if you believe you don't have the right access.
Finding Time Tracking
From the left sidebar, select Time tracking.
The Two Summary Cards
Above the tabs, two cards summarize what needs your attention for the selected date range. Both cards are clickable and jump you to the matching tab.
Correction Requests
The number of timesheets with a correction request waiting for you to approve or reject.
Issues
The number of timesheets with a missing punch.
Filtering What You See
The filter bar appears at the top of every tab.
Search: search for a staff member by name.
Date range: click the date button to open the calendar. You can pick custom dates or use a preset: This week, Last week, Month to date, This month, Last month, Last 3 months, Year to date, or Custom. Click Save to apply.
Filters: opens a drawer with:
Department — Filter by department
Care Level — Filter by care level (only appears if your community uses care levels)
Position — Filter by position
Show archived team members
A red count badge appears on the Filters button when any filter is active.
Tip: Your filters and date range are saved automatically, so the page opens the same way the next time you visit.
The All Timesheets Tab
This is the default tab. It shows one row per staff member.
Column | What it shows |
Name | Employee name and their primary job position |
Scheduled | Total scheduled time in the date range |
Worked | Total recorded worked time in the date range |
Differences | Worked minus scheduled. Shows |
Corrections | A blue {n} pending badge when correction requests are waiting |
Issues | A yellow badge showing how many of that employee's timesheets have issues |
Click any column header to sort by it.
Click any row to open that employee's full timesheet.
Opening One Employee's Timesheet
Click an employee row on the All timesheets tab. The page header changes to Timesheet Details, and your previously selected date range carries over.
Use the back arrow next to Timesheet Details to return to the list.
The Employee Sidebar
The left sidebar shows who you are looking at and gives you quick context:
Employee photo, name, and primary position
Send message button
Employment and Hired date
Accrual Balances: available hours by leave type
Change History: recent edits made to this employee's timesheets, grouped by day. Click any entry to jump straight to that timesheet row
Arrows at the top to move to the previous or next employee
The Summary Cards
Four cards run across the top of the timesheet:
Worked: total recorded time in the date range
Scheduled: total scheduled time
Differences: worked minus scheduled
Overtime: overtime hours, shown in orange when above zero
Reading the Timesheet Table
Above the table, filter pills narrow the list, each with a live count: All, Corrections, Issues, Missing break, and No events. The Add timesheet button sits to the right.
Each row is one calendar day.
Column | What it shows |
Shift | The shift date, and beneath it the scheduled window (for example, 7:00 AM - 3:00 PM) or Unscheduled |
(status icon) | A warning or status indicator — hover for details |
Time | Clock in and clock out times. Click this cell to edit them |
Break | Total break time |
Total | Total worked time |
OT | Overtime for that day, in orange |
+/- | Difference from the scheduled shift. Green with an up arrow when over, red with a down arrow when under |
Expanding a Timesheet Row
Click anywhere on a row to expand it. The expanded view shows the full punch detail.
Shift: the scheduled window and position abbreviation, or Unscheduled.
Punch detail: one row per event, in order: Clock in, Break start, Break end, Job change, Clock out. Multiple breaks are numbered (Break start 1, Break start 2).
Each punch shows a small icon indicating how it was recorded. Hover for the source:
Event occurred via mobile app
Event occurred via kiosk
Event occurred via correction
Event occurred via admin update
Event received from integration
Clock in and clock out also show how far off schedule they were, for example 12m late or 5m early.
Totals: Worked, Break, Scheduled, and Differences for that shift.
Hour type badges: how the shift's hours are categorized, for example REG 7h, OT 30m, or a differential code such as NOC 4h.
Editing a Punch Time
There are two ways to edit, depending on how much you need to change.
Quick Edit: Clock In and Clock Out
Click the time in the Time column of the collapsed row
The times become editable and the row expands
Adjust the clock in and clock out times
Choose a Reason for change and add an optional Note
Select Save
If a punch is missing, a time field appears prefilled with 12:00 AM — set it to the correct time before saving.
Full Edit: Everything Else
Expand the timesheet row
Select Edit timesheet
Update any of the following:
Clock in and Clock out times (use the × to clear a punch entirely)
Break start and Break end times, or remove a break with the trash icon
Job change times
Position — only shown when the employee holds more than one position
The clock-out date, if the shift crosses midnight
Use the Add button to add a Break, or an Add job change if the employee holds more than one position
Choose a Reason and add an optional Note
Select Save
You can also click any punch row directly to jump straight into editing.
Once saved, you'll see the confirmation Timesheet correction saved. Manager edits apply immediately — they do not need to be approved by anyone else.
What You Cannot Edit Here
Pay codes and hour types (REG, OT, differentials) — these are calculated from the punches and the employee's pay rules
The scheduled shift itself: change that from the Schedule
The clock-in date:delete the timesheet and add a new one instead
Adding a Timesheet Manually
Use this when an employee never punched at all, or worked a shift that was never scheduled.
Open the employee's timesheet
Select Add timesheet above the table
Choose the Date — only dates inside your selected date range are available
Enter the Clock in and Clock out times (both required)
Select the Position, if the employee holds more than one
Add any breaks or job changes
Under Why is this timesheet being added?, choose a Reason and add an optional Note
Select Save
Manually added timesheets are always Unscheduled.
Deleting a Timesheet or Shift
Expand the row and select the delete option at the bottom.
Select Delete to confirm.
Seeing What Changed
Every expanded timesheet has a panel on the right with two views.
Changes
A running list of what is different from the original punches, for example:
Clock in changed: 7:00 AM → 7:15 AM
Break start added: 12:00 PM
When nothing has been changed it reads No changes made.
History
Select History to open the full timeline. It shows, newest first:
The original punches and how each was recorded
Timesheet edited entries, with each individual change listed
Correction request submitted, Correction request approved, Correction request rejected, and Correction request cancelled
Each entry shows who made the change and when. Timesheet edited and Correction request submitted entries also show the Reason and any Note that was entered.
Timesheets Locked by Payroll
Once a timesheet has been approved for payroll, it can no longer be edited. If you try to save a change, you'll see a message:
This timesheet cannot be edited because it has already been approved for payroll.
Need Help?
If you have questions about editing timesheets or run into an error you don't recognize, please contact the Veras Support team for assistance.