Skip to main content

Admins & Schedulers

Everything you need to build schedules, manage your team, and configure Veras for your facility.

68 articles

Building the Schedule

Create, configure, and navigate your schedule views.

Build the next schedule with Apply SchedulesTurn your team's saved schedules into draft shifts for a date range you choose — in bulk, or one staff member at a time. This is the routine first step…
How to Publish the ScheduleShifts you create or apply stay hidden from staff until you Publish them — this article walks you through publishing assigned shifts and open shifts for any date range.
Apply Schedules vs Publishing Shifts: What's the Difference?In this article, we’ll cover the differences between the Apply Schedules button and the Publish button, and when to use each.
How to Use the Master ScheduleMaster Schedule shows each staff member's saved schedule — not the shifts already on the calendar, but the days and positions they're set up to work each week. Use it…
How to Use the Schedule FiltersThe Schedule filters let you narrow which shifts appear and control how they're displayed — so you're always looking at the right slice of the schedule for the task at…
How to Use the Multi-SelectMulti-Select lets you edit, duplicate, or delete a group of shifts in one go. Use it anywhere you'd otherwise repeat the same action on shift after shift.
How to Print the ScheduleAdministrators and Schedulers can print the schedule directly from Veras — useful for posting at your facility for legal compliance or handing out to staff.
Why does my schedule show shifts labeled “Scheduled Elsewhere”?You're looking at a shift labeled "Scheduled Elsewhere" — that means it belongs to a different position, department, or facility than the one you're currently viewing, so it can't be…

Managing Shifts

Edit, publish, delete, split, and manage shifts on the schedule.

How to Manually Add Shifts to the ScheduleApply Schedules handles the routine schedule, but you'll still need to add some shifts by hand (e.g., a new hire mid-period, extra coverage on a busy day, or a one-off…
How to Edit a Shift on your ScheduleFor schedulers changing one shift at a time — reassigning a worker, moving the time, date, or position, adding an incentive, or updating notes. Bulk changes and deletions are covered…
How to View Changes to a ShiftThe Shift history panel shows every change made to a shift — what changed, who made the change, and when. Use it to audit edits, confirm a save went through,…
How to Split ShiftsIn this article we will be covering how to split shifts
How to Un-Publish ShiftsIn this article, we'll guide you through the process of unpublishing your schedule.
How to Unassign ShiftsIn this article we will be covering how to bulk unassign shifts for a specific employee and for a specific position
How to Delete ShiftsIn this article, we'll guide you through the process of deleting shifts
How to Exclude a Shift from the PPD CalculationSome shifts — agency staff, training hours, or one-off coverage — shouldn't count toward your PPD budget. This article shows how to exclude a single shift from the PPD calculation.
How to Mark a Staff Member as In TrainingWhen a new staff member is still in orientation, you don't want their shifts skewing your PPD or budget. Add a training period to their profile to control how those…
What are the Three-Dot Menu Options for a Staff MemberClick the three dots next to any staff member on the Schedule to get quick actions for that one person — adding shifts, applying their schedule, archiving them, and more.…
How to Enter Time Off for a Staff MemberAdd time off to a staff member's schedule — one day at a time, or across several days at once. Veras marks those days with an airplane icon and makes…

Settings & Policies

Configure departments, positions, shift templates, rules, and policies.

How to Add and Edit Shift TemplatesThis article will go over how to add shift segments to help build your schedule
How to Set Up Employee PositionsIn this article we will cover how to add new positions for employees
How to Add Areas to Your FacilityThis article will cover how to add areas in the facility for employees to be scheduled to work in
How to Change which Day Starts the WeekThis article covers how you can change the start date on your schedule
How to Allow Employees to Pick up ShiftsThis article will cover how to make open shifts available for employees to pickup
Job Position RulesIn this article we will be going over position rules and how you can customize them to help you stay compliant 🙌
Automated Conflict HandlingVeras' Automated Conflict Handling can help you to better manage your schedule when staff takes time off or leaves your company.
How to Add and Manage SkillsIn this article, we will cover the Skills feature, which allows you more control over what staff can take certain shifts in Veras
How to Manage User RolesNot everyone on your team needs the same level of access to Veras. This article covers how to review the default roles, adjust individual permissions, add custom roles, and give…
How to Manage Permissions for a Specific UserSchedulers and Admins are managed in Settings > Permissions. This article covers how to give a staff member increased access, limit them to specific departments, and remove or archive their…
How to Configure Your Overtime PoliciesThis article will show how to set up your community's overtime policies within Veras.
How to Configure Your PRN PoliciesThis article will show how to set up your community's PRN policies within Veras.
How to Configure Your Call Off PoliciesIn this article, we'll explore how to set up call off policies for your community within Veras.