At a glance
| Apply | Post |
What it does | Creates draft shifts from each staff member's saved schedule | Makes existing draft shifts visible to staff |
Who sees it | Only schedulers (until you post) | Assigned staff in the Veras app |
When to use it | Once per scheduling period, at the start — typically every 4–6 weeks | Whenever you want staff to see their shifts (or continuously, if Auto Post Shifts is on) |
Can it overwrite manual edits? | Yes — running it again for the same date range replaces every shift in that range, including manual edits, swaps, and reassignments. | No. Posting only changes visibility; it does not regenerate or replace shifts. |
Create Schedules
What it does
Create Schedules takes staff members' personal schedules (e.g., Fixed Days, Rotations, Flexible (PRN), or Non-active) and puts them on the schedule for the day, week, or month you want. This creates draft shifts: shifts that only Schedulers and Administrators can see. Staff members will not see these until you Post them.
You can also tell Create Schedules to add open shifts (shifts with no one assigned yet) wherever you don't have enough staff to hit your target. There's an extra option to have Veras suggest who to assign to those open shifts, based on staff availability and patterns. Both options live in the Choose an option picker inside the Create Schedules window.
For step-by-step instructions, see Build the next schedule with Create Schedules.
When to use it
Post Shifts
What it does
The Post button changes who can see shifts that are already on the Schedule. Before you Post, draft shifts show as grey stripes and only Schedulers and Administrators can see them. After you Post, those shifts show up in each assigned staff member's Veras app, and they get a notification.
Posting does not add, move, or remove any shifts — it only changes them from draft to posted. You can choose to Post:
Shifts assigned to staff
Open shifts
Or both
Posting only applies to the positions you're looking at on the Schedule.
When to use it
Post when you're ready to share the schedule with your staff — usually after Create Schedules has built the drafts and you've made any edits.
You can also Post one shift at a time. Open the shift, click the pencil icon, and switch Shift status to Posted.
For step-by-step instructions, see How to Post the Schedule.
Re-posting is safe
If you Post the same dates more than once, nothing gets changed or removed. Post only sends out the shifts that are still in draft. Shifts that are already posted stay as they are. If you Post, then change a posted shift by hand, that change stays put — posting again will not undo it.
If you want to take a posted shift back to draft, you can't do it by Posting again. Use How to Move Shifts to Draft instead.
Auto Post Shifts
If an Administrator turns on Auto Post Shifts in your Community Settings (advanced section), Veras will Post shifts on its own as they're added. You won't need to click Post by hand.
You still run Create Schedules once each period. Auto Post Shifts only takes over the posting step — it does not build the shifts for you. The once-per-period rule for Create Schedules still applies.
How they work together
Here's the order to follow each scheduling period:
Run Create Schedules at the start of the period to build the draft shifts.
Look over the drafts on the Schedule. Fill open shifts, reassign people if needed, and change start or end times where the personal schedule doesn't match what you need.
Post when the schedule is ready to share with staff.
For the rest of the period, change shifts one at a time. Do not run Create Schedules again.
Common questions
Q: Do I have to run Create Schedules before I can Post?
A: Only if there are no shifts on the Schedule yet. Post works on any draft shifts, no matter where they came from — Create Schedules, Manually Add Shifts to the Schedule, or shifts you copied from another week. Create Schedules is the fastest way to get a full period's worth of drafts in one go, but you do not have to use it before clicking Post.
Q: I ran Create Schedules again and lost all my manual changes. What happened?
A: Create Schedules replaces every shift in the dates you picked, building each one fresh from the staff member's personal schedule. Any changes you made by hand — including swaps and reassignments — get wiped out. To avoid this, only run Create Schedules once per period to set up your starting point, and then change shifts one at a time after that. To add a new staff member in the middle of a period, use Create schedule from the three-dot menu next to their name. That only changes their shifts.
Q: Does Posting the same dates twice cause any problems?
A: No. Posting only changes who can see the shifts — it does not change or remove anything. If you Post again, it sends out any shifts that are still in draft, and leaves the already-posted ones alone.
Q: Does every Post send staff a new notification?
A: Staff members get a notification the first time a shift is posted. Editing or Posting a shift that's already posted does not send a new notification. See How to edit a shift on your schedule for what staff do and don't see after a shift is posted.
Q: We have Auto Post Shifts turned on. Do I still need to use Create Schedules?
A: Yes. Auto Post Shifts only takes over the posting step — it does not build the shifts for you. You still run Create Schedules once per period. Veras then Posts the drafts on its own as they're added, instead of waiting for you to click Post.
Q: Can I undo a Post?
A: Yes. Use How to Move Shifts to Draft to pull a posted shift back to draft. The shift is not deleted — staff stop seeing it in the app until you Post it again.