Note: To exclude a staff member's entire schedule from PPD, see How to Exclude PPD from an Employee's Entire Schedule instead.
Before you start
You need scheduling permissions for the community. If you can't open a shift, ask an Admin to update your role.
PPD (personnel per patient day) budgets must be set up in your community settings before this option has any effect. If your community uses Headcount or Staffing Ladder budgets instead, this setting won't change anything — see Set Up Staffing Budgets for context.
This excludes one shift at a time. It does not affect any other shift for that staff member.
Exclude a shift from PPD
Click Schedule in the left navigation.
Click the shift you want to exclude. The Shift details panel opens on the right side of the screen.
In the Shift details panel, click the three-dot menu (⋮) in the top-right corner of the panel.
Click Exclude from PPD calculation.
Those hours are now excluded from your PPD calculation. To confirm it worked, open the shift's Edit view and check the Shift history panel — you'll see an entry showing PPD: false. See How to View Changes to a Shift for more on viewing the Shift history.
How to re-include PPD into a Shift
To re-include the shift, open the same ⋮ three-dot menu — the option will now read Include in PPD calculation. Click it, and those hours count toward PPD again.
Common questions
Q: How do I know if a shift is already excluded from PPD?
A: Open the shift's ⋮ three-dot menu. If the option reads Include in PPD calculation, the shift is already excluded. If it reads Exclude from PPD calculation, the shift is currently included. You can also open the shift in Edit view and check Shift history — an excluded shift shows PPD: false in its history log.
Q: Does excluding a shift from PPD affect the staff member's hours or pay?
A: No. Excluding a shift from PPD only changes how those hours are counted in your staffing ratio. The staff member's scheduled hours, visibility, and pay are not affected.
Q: Can I exclude multiple shifts at once?
A: Yes — use Multi-Select to select several shifts at once, then choose Exclude from PPD calculation from the bulk actions menu. To exclude a staff member's shifts across their entire schedule, see How to Exclude PPD from an Employee's Entire Schedule.
Q: Will the schedule need to be re-published after I make this change?
A: No. Excluding a shift from PPD is a behind-the-scenes calculation change — it doesn't change anything staff see in the Veras app, and it doesn't require you to publish again.