Before you start
You need scheduling permissions for your community. If you don't see the three-dot menu next to a staff member's name, ask an admin to update your role — see How to Manage Permissions for a Specific User.
Entering time off does not sync with your HR or payroll platform. You'll see this reminder in the dialog. Record the time off separately in your HR system.
If the staff member has shifts on the days you select, those shifts will automatically become open shifts — they won't be deleted. You'll need to fill or remove them.
The single-day method cannot be used on a day the staff member is already scheduled. Use the multi-day method instead for those days.
Enter time off for multiple days
Use this path when you need to mark several days at once, or when the staff member already has shifts on those days.
Go to the Schedule page and find the staff member's row.
Click the three dots to the right of their name.
Select Add time off from the menu.
Click each day on the calendar that the staff member needs off. Selected days are highlighted on the calendar and listed in the Time off details panel on the right. You can select non-consecutive days.
Optionally, select a Reason from the dropdown.
Click Add time off.
The selected days will show an airplane icon on the staff member's row. Any shifts they had scheduled on those days are now open shifts — you'll need to fill or delete them. See How to Fill an Open Shift or How to Delete Shifts.
Enter time off for a single day
Use this path when you need to mark one day and the staff member has no shift scheduled on that day.
Note: This method only works on days with no existing shift. If the staff member is already scheduled on the day you want, use the multi-day method above.
Go to the Schedule page and click on the staff member's cell for the day you want to mark as time off.
In the panel that opens, click the airplane icon.
Optionally, select a Reason from the dropdown.
Click Add time off.
The day will show an airplane icon on the staff member's row.
Common questions
Q: What happens to shifts that were already scheduled on the days I select?
A: They automatically become open shifts — they're not deleted. You'll need to assign someone else to cover them or delete them. See How to Fill an Open Shift or How to Delete Shifts.
Q: Will this sync with our HR or payroll system?
A: No — Veras shows this reminder in the time-off dialog itself. Entering time off only affects the Veras schedule. Record it separately in your HR or payroll platform.
Q: Why can't I use the single-day method on a day the staff member is already scheduled?
A: The single-day method is only available for days with no existing shift on the schedule. If the staff member has a shift that day, use the multi-day method from the three-dot menu — it handles both scheduled and unscheduled days.
Q: Can I add a reason for the time off?
A: Yes — both methods include an optional Reason dropdown in the dialog. Selecting a reason is not required to save the time off.
Q: Can I select non-consecutive days?
A: Yes, using the multi-day method. Click each day individually on the calendar — you don't need to select a continuous range.